/ Cashbook - Expense Tracker @ SoftMiMo.com
SoftMiMo.com
Software Multiple In Multiple Out
Home      Cashbook
Print this pageAdd to Favorite
:: Cashbook - Expense Tracker from Frank Android Software ::
  • Cashbook - Expense Tracker
    • Mileage Tracker (with real-time GPS tracking) is included in Cashbook - Expense Tracker. Click here for detailed information about Mileage Tracker .
    • Cashbook is a famous mobile phone app and a perfect income, expense and mileage tracking solution for bookkeeping and tax purposes.
    • If you go out for a business trip and need a quick and handy way to write down all your expenses in order to get reimbursement or tax deductions, Cashbook is the perfect tool for you. If you'd like to keep track of your incomes, expenses and mileages on a daily, monthly, weekly and yearly basis, you can easily to it from anywhere and at anytime with Cashbook on your Android devices.
  • Privacy:
    • There is no privacy concern to use any of our Android apps. As software provider, we know the best way to protect user's privacy is NOT TO COLLECT ANY USER'S DATA. That's what we are doing. The Internet connection is mainly used for Google License check and Google Chart service. Please see our privacy policy for details.
  • Features
    • Mileage Tracker: User has options to track mileage in 3 modes, real-time GPS mode, timer only mode and manual mode. Click here for detailed information about Mileage Tracker.
    • Password Protection: User can set password to prevent unauthorized user to open Cashbook.
    • Currency: User can select one from 37 most used currencies. Here are the 37 currencies:
        •  USD  GBP  JPY  EUR  CAD  AUD  HKD
           NZD  SGD  MXN  TWD  ARS  CNY  NOK
           DKK  SEK  ZAR  CHF  INR  IDR  RUB
           PLN  ILS  CZK  KRW  BRL  MYR  PKR
           PHP  LEK
           TRY  CRC
           HUF
           HRK
           SAR
           THB
           VND




    • Multiple Accounts: User can create as many accounts as needed for multiple businesses or companies. User can select an account when entering a new or editing an existing income/expense/mileage record. If no account is selected for a record, "Default Account" will be used.
    • Income and Expense Category: User can add, delete, rename income and expense categories. User defined categories will be saved in database for future use.
    • Payer and Payee: User can add, delete, rename payer and payee information. User defined payer and payee will be saved in database for future use.
    • Database backup and restore: User can back up database to SD card, Dropbox, Google Drive or Email. User can also restore database from the backup file on SD card, in Dropbox or Google Drive.
    • Export income/expense/mileage report in CSV (for Microsoft Excel or Google Doc), QIF (for Quicken) or HTML (for web browser) format: In this feature, user has seven options to specify the date range for the records in database:
  1. All Date
  2. Within Start and End Date
  3. After Specific Date
  4. After Last Export Date
  5. Today
  6. This Month
  7. This Year
  8. Last Month
  9. Last Year
    • Send income/expense/mileage report in CSV (for Microsoft Excel or Google Doc), QIF (for Quicken) or HTML (for web browser) format: User can send income/expense/mileage report in CSV, QIF or HTML file via email attachment. Report file can also be sent to Dropbox and Google Docs if the apps for them are installed. In this feature, user has seven options to specify the date range for the records in database:
  1. All Date
  2. Within Start and End Date
  3. After Specific Date
  4. After Last Export Date
  5. Today
  6. This Month
  7. This Year
  8. Last Month
  9. Last Year
    • Auto Check Upgrade: User can turn on or off the feature of automatically checking whether there is a newer version of software available in Android Market.
    • User Assistance: User can turn on or off the automatic tips on how to use Cashbook
    • Icon Notification: User can turn on or off the feature of using icon notification when Cashbook is running.
    • Use Splash Screen: User can turn on or off the feature to start the program with splash screen.
    • Mileage Tracking: It is a perfect solution for tracking vehicle mileage for IRS/expense purpose. Most features in Mileage Tracker (another application available in Android Market) are included in Cashbook. Please click here for details about Mileage Tracker.
    • Charts and diagrams: Weekly and monthly charts for six data types:
          ---Total
          ---Income only
          ---Expense only
          ---Type (Personal, Company, Charity or Medical)
          ---Income/expense Categories
          ---Payer/payee
          ---Account
    • Account details: Daily, weekly, monthly and yearly account details and summaries for six data types:
          ---Total
          ---Income only
          ---Expense only
          ---Type (Personal, Company, Charity or Medical)
          ---Income/expense Categories
          ---Payer/payee   
          ---Account
    • Auto default: The last used value will be automatically used as the default for the next time, even with program shutdown.
    • Auto local and online database backup: Use has options to automatically back up database locally to SD card or online to Dropbox™. Auto backup happens when exiting from main menu.
    • Import feature: For information about account, vehicle, payer, payee, income and expense categories, user can use this feature to import data from input CSV file to the database. Click here for rules and format of the input file.
    • Bulk deletion: Remove all selected records from database
    • Sort by: 
      • In detail account viewer: User can tap on the column header to sort income and expense entries. User also can select default sort order by Main Menu -> Options -> Detail Account Sort By.
      • In mileage log viewer: User can tap on the column header to sort mileage log entries. User can select default sort order by Main Menu -> Options -> Mileage Log Sort By.
    • Duplicate record: By long tap on the selected item in Detailed Account viewer, user can have menu to duplicate the selected income or expense record. The new record uses current time as record creation time.
    • Receipt snapshot:
      • User can long tap on item in "Detail Account" to get options for receipt snapshot. The options include:
        • Take receipt snapshot
        • Select receipt snapshot
        • View receipt snapshot
        • Email receipt snapshot
        • Delete receipt snapshot
      • Note: This feature is only available with Cashbook - Expense Tracker. Not available with Cashbook - Cupcake (for Android 1.5 only).
    • Tip calculator.
    • Math calculator.
    • Install and run from SD card: For Android 2.2 and above, user can switch Cashbook - Expense Tracker storage location between phone and SD card by Settings-> Applications -> Manage applications -> Cashbook - Expense Tracker -> Move to SD card or Move to Phone. The feature is created to optimize phone memory usage. 
    • Share database with multiple devices via Dropbox™.
    • Date Format: User has option to select from following four popular date formats.
      • 2012-12-31
      • 12/31/2012
      • 31/12/2012
      • 2012/12/31
    • Time Format: User has option to select 12-hour or 24-hour time display format.
    • Factory reset: Factory reset (also called master reset or hard reset) will remove everything on your phone memory, but will not change anything on the SD card. So, it is very important to backup database from phone memory to SD card before master reset. Otherwise, there is no way to regain (or restore) your previously saved data. See FAQ #13 for steps on how to backup database to SD card before factory reset.
  • Snapshot:





  • System Requirements:
    • OS: Android v2.1 or above
    • Physical Resolution: 320 x 480 (HVGA), 480 x 800 (WVGA800), 480 x 854 (WVGA854), 1280x800 and other resolutions
    • Perfect for Android smart phone and tablet
    • Support Android 3.0/3.1 Honeycomb tablets and Android 4.0 devices.
    • Support both landscape and portrait orientation modes.
  • Contact information:

    • Email: 
  • FAQ:
  • How to export or email report in CSV or HTML format? Where are the export files on SD card?
    [+] Expand
    Answer: To export or email report, you can do it from Main Menu -> Options -> Export Report or Send Report.
    With Export Report, you can export report file on SD card. The storage folder on SD card is /sdcard/com.softmimo.android.dailyexpensetracker.
    With Send Report, you can send report file by email, Dropbox, Google Drive or other apps.
    You can specify the file format and the time period for the report.  
    How to sort records?
    [+] Expand
    Answer: In "Detail Account", you can sort the records by tapping on the column header. You can sort items by record number(#), Caegory , Value, Date or Remarks.
    How to delete a record and how to delete all records?
    [+] Expand
    Answer: In "Detail Account", you can LONG TAP (tap a item and hold for 2 seconds) on a selected record to get menu to delete it. To delete all records, you can do it from Main Menu -> Options -> Delete All Expense/Mileage Entries.
    How to filter records?
    [+] Expand
    Answer: In "Detail Account", you can click on the menu button on your phone to get filter menus. Those menus give you options to use 7 available filters. Those filters are:
    • Total Data
    • Exprense Only
    • Income Only
    • Type
    • Categories
    • Payer/Payee
    • Account
    The auto tips disappears so quick. Is there a way to show them again?
    [+] Expand
    Answer: In "Detail Account" window, you can click on the menu button on your phone and click on the "Tips" menu. It will show tips again on the screen.
    In "Detail Account", the some long remarks break the layout. How I can make "Remarks" hidden?
    [+] Expand
    Answer: You can do it from Main Menu -> Options -> turn off the "Show Remarks" option to keep better layout.
    I have forgotten my password for Mileage Tracker.  How to I reset it or get it emailed or texted to me?
    [+] Expand
    Answer: Password is used to protect your privacy. When you get the app, there is no password. You can set it from Main Menu -> Options -> Password Protection.

    The password is saved in your phone. We, as software provider, don't have your password.

    If you forget your password, you can send us an email with your order number (you can find order number in your email or from your accout at http://checkout.google.com) and billing zip code. After owner verification, we will send you a temp password to open the app and reset the password from Main Menu -> Options -> Password Protection. The temp password normally expires in few hours.
    I cannot see the predefined item in the list. How can I do?
    [+] Expand
    Answer: Expense/Income category lists are expandable lists. You can click on text "Expense" or "Income" to expand/Collapse the lists. When the lists are expanded, you can see all the predefined categories. When the lists are collapsed, all the predefined categories are hidden. Same thing for Payer/Payee, Account, Vehicle lists.
    Just got a new phone. How I can transfer data from my old phone to the new one?
    [+] Expand
    Answer: To transfer data from one device to another, we suggest you to use Dropbox to back up and restore database. Here are the steps:
    1) Install our app and Dropbox app on both of your devices.
    2) Old phone: Use Wi-Fi for Internet. Open our app, Main Menu -> Options -> Back Up Database -> Dropbox.
    3) New Phone: Open our app, Main Menu -> Options -> Restore Database -> Dropbox.

    Please do NOT connect your device with computer via USB while you try above steps.
    Where are the database backup files?
    [+] Expand
    Answer: If you turned on the Local Auto DB Back Up feature, the database backup file is saved on SD card.
    If you turned on the Online Auto DB Back Up feature, the database backup file is saved on both SD card and your Dropbox account.
    For SD card, the folder is /sdcard/com.softmimo.android.dailyexpensetracker. For Dropbox account, the folder is Apps/Cashbook - Expense Tracker/database.
    The file name is DailyExpenseTracker.db.
    I have to do a master reset on Android phone. Please tell me what I should do to save my data before master reset?
    [+] Expand
    Answer: It's very easy to get your database restored after master reset. Here are the steps:

    1) Before master reset your phone, you need to do database backup from Main Menu -> Options -> Back Up Database.
    You can also turn on the Local or Online Auto DB Back Up features from Main Menu -> Options -> Auto Database Backup.
    The features of Back Up Database or Local Auto DB Back Up features will help you to create a backup database on SD card.
    The Online Auto DB Back Up features will help you to create a database backup files on both SD card and your Drobbox account.

    2) Master reset your phone. Please note Master Reset deletes everything on your phone, but nothing on SD card.

    3) Re-install Cashbook from Google Play Store. Open it and restore database from SD card by Main Menu -> Options -> Restore Database -> SD card.

    Master reset (also called factory reset or hard reset) will remove everything on the memory of your device, but will not change anything on the SD card. So, it is very important to back up database from the device memory to SD card before master reset. Otherwise, there is no way to regain (or restore) your previously saved data.
    When I open the CSV files in Microsoft Excel, the values in some of the columns are marked as #######. Is it an software issue? Please help.
    [+] Expand
    Answer: No, it is not a software issue.  The default width of the column in MicroSoft Excel is too short too display the value. That is the reason the values in some of the columns are marked as ######. If you make the columns wider in Excel, you will see the values without problem. CSV is a simple spreadsheet format and has no control of the default column width.
    When I open the CSV files in Microsoft Excel, I can only see the trip destination (To part) in itinerary and cannot see the trip source(From part). Is it an software issue? Please help.
    [+] Expand
    Answer: No, it is not a software issue.  The default height of the row in Microsoft Excel is too short too display multiple lines. That is the reason you can only see the last line of itinerary. If you make the row height longer in Excel, you will see multiple lines without problem. CSV is a simple spreadsheet format and has no control of the default row height.
    I keep having trouble sending data via g-mail.  It says sending message, return to main menu but data never transfers to who i'm sending it to.  What am I doing wrong?
    [+] Expand
    Answer: To send email, you need to turn on the "Email Auto Sync". You can do it from Settings -> Accounts & sync -> Auto-sync.

    If your device cannot access Internet, it will also prevent you from sending the email out. In this case, you can turn on the WIFI to get better Internet connection.
    I've just downloaded this - (for use in UK) - where do I add the mileage rate which applies to our organization?
    [+] Expand
    Answer: Please uncheck the option "US IRS Standard Rates" from main menu -> Options. Mileage Tracker has Auto Default feature (you can turn it on/off, the default is on). With this feature on, once you edit the rate and save the record, the rate in last saved record will be used as default value for next data entry.
    The GPS feature doesn't work properly on my device. I get the message gps satellite searching timed out. Can you help?
    [+] Expand
    Answer: We tested Mileage Tracker with 20 most popular Android devices and GPS feature works fine without any issue.

    To properly use GPS on Android device, here are something you can check:

    1) If you have not use GPS for a long time, it will take much longer time to locate GPS satellites for the first time. You need to be patient to get it done.

    2) The weather is also a factor. If the weather is not good, your GPS receive cannot locate the satellites. If the weather is cloudy, snowing or rain, it's also very hard for your device to receive GPS signal. If that's the case, once the sky is clear, the issue should disappear automatically.

    3) There are many other factors. In order to receive good GPS signal from GPS satellites, a clear view of sky is required. So, if you are in a building, the device may not able to receiving GPS signal correctly. If you are in downtown with lots big buildings, it is very hard for your device to receive GPS satellite signal.

    4) Make sure you turn on GPS service from Settings-> Location Service-> GPS Satellites.

    5) Turn on 3G or 4G wireless network will help to quickly location GPS satellites.

    6) Make sure the app is not running in Timer Only Mode.

    7) If you checked all above items and still cannot get GPS signal. You may need to double check to see if device is broken. You can try another GPS apps to see if GPS is working fine on your device.

    How to take receipt snapshot? When I long tap on the item in detail account, in popup menu, why I can only see 7 menu items instead of 10 or more.
    [+] Expand
    Answer: In "Detail Account", you can long tap (tap on a item and hold for 2 second) to get the Record Operation Menu. If there is no snapshot taken for the selected record, only 7 menu options are available. Those items are:
    • Edit item
    • Delete item
    • Duplicate record
    • Duplicate and edit record
    • Take receipt snapshot
    • Select receipt snapshot
    • Cancel
            You can tap on "Take receipt snapshot" to take receipt snapshot picture for the selected record. Once picture is taken, click "OK" or "Done" button. A confirmation message will show up to tell you whether the snapshot is successfully taken.
    You can also use Select Receipt Snapshot to pick an image from existing files.
            If the snapshot is successfully taken or selected for the selected record, when you long tap on it, the popup Operation Menu will have 10 menu items. Since the menu is too long, you may need to scroll down to all the menu items. Those items are:
    • Edit item
    • Delete item
    • Duplicate record
    • Duplicate and edit record
    • Take receipt snapshot
    • Select receipt snapshot
    • Cancel
    • View receipt snapshot
    • Email receipt snapshot
    • Delete receipt snapshot
    This is a great app. I was wondering if there is a way to email or export receipts along with the expense report?
    [+] Expand
    Answer: Currently, Cashbook does not have feature to email or export receipt snapshot files together with expense report. The reason is that snapshot image files are very large in size and take forever to transfer through wireless network.
    All the receipt snapshot files are saved in SD card, folder /sdcard/com.softmimo.android.dailyexpensetracker/receipt_snapshot. You can connect your phone with your PC via USB to get all the receipt snapshot image files.

    On Android devices, you can easily upload all the photos in a folder to Gmail, Google Doc, Google+ (Picasa Web Albums) and Dropbox. Here are the steps:

    1. Open Gallery in your Android device.
    2. Long tap (tap and hold for 2 seconds) a folder receipt_snapshot to select the folder.
    3. From the menu, select Share. Then, you will have choice to upload receipt photos to Picasa, Docs, Gmail, Messaging or Dropbox. You need to have Dropbox app installed to have Dropbox option.
    4. Sharing with Picasa will upload receipt snapshot to Google+ photo album. Sign into your Google Account for Google+ if necessary.
    5. Enter a caption and/or album for the picture and select Upload.

    Note: Receipt snapshot files are large size image files. Please use WIFI for uploading to save 3G or 4G wireless data usage.

    How can I use the import feature? What rule and format I should follow?
    [+] Expand
    Answer: To add income/expense/mileage related information, you can do it from Main Menu -> Options -> Income and Expense Category, Payer and Payee, Account, and Vehicle.
    If you want to add lots data in batch mode, you can use the import feature from Main Menu -> Options -> Import Data.
    Currently, to avoid issues, we only support data import file in CSV format. Please click here for details about rules and formats of the data input file.
    It would appear that there is some overlap on your apps, please help me to decide on which products I need.
    [+] Expand
    Answer: We created a comparison table for all of our finance and business apps. It will help you to make decision. Click on for Comparison Table for Finance and Business Applications.
    When I click the import option in the options menu, it says that the necessary app is not installed. Any help is appreciated.
    [+] Expand
    Answer: For import feature, at least one file management app is required to pick up import file from the system. Your device has no file management app installed.
    Here's a quick solution:
    1) Install a free file manager app from the Google Play store. There are the most popular free file manager apps in the market:
        Astro
        File Manager
        ES File Explorer
        OI File Manager
    2) Reboot your device by turning it off and on again.
    3) Try import again.

    Copyright Reserved  © 2009 - 2014 SoftMiMo.com